The Suffield Music Boosters Association (SMBA) is a nonprofit 501c3 organization that was founded in the fall of 2023 by a small group of parent volunteers tasked to help raise funds for enrichment trips and experiences for Suffield high school music students. Andrea Marcavitch (President), Gwen Bishop (Vice President), Rachel Eckley (Treasurer) and Laura Tinnirella (Secretary) served as the first Executive Board of the group establishing fundraisers and community building events to benefit music students.
Anyone over the age of eighteen who is interested in supporting the Suffield High School music program is eligible to participate in the organization but membership has two classifications.
Active Membership is automatically granted to any parent or legal guardian of a student who is an enrolled member of the Suffield High School Band or Choral program.
Associate Membership is granted to extended family, friends, and community members who wish to support the Suffield High School Music program through volunteering or supporting the mission of the organization through other means.
There are many ways to get involved - volunteer at a fundraising event, donate needed items, become an Executive Board member or chair a fundraising committee or donate. Email suffieldmusicboosters@gmail.com for more information.
Become a board member and get to know the awesome music community at the high school. A general meeting is held every May where members elect an Executive Board - President, Vice President, Treasurer and Secretary. Board terms are for one year from July 1 to June 30. Continue reading below for more information about the duties of officers.
Info below is excerpted from our bylaws:
Officers: A minimum of four officers comprise the Executive Board. The principal officers of the organization shall be the President, Vice President, Secretary, and Treasurer, all of whom shall be elected at the General Meeting in May of each year. Elected officers must be active members of the organization as outlined in Article III Section B.1.
Duties of Officers
President
Preside over all general, regular, special, and executive board meetings.
Prepare an agenda that includes all items for discussion in cooperation with the other members of the executive board and Music Directors for all meetings.
Enforce bylaws to ensure that all activities of the board and general membership support the mission of the organization as outlined in Article II of the bylaws.
Form committees and appoint chairpersons of committees that further the mission of the organization.
Act as the official spokesperson for the organization delivering messages reviewed by the executive board.
Maintain the SMBA email account by responding to messages or directing them to the appropriate person for a response.
Vice President Duties
Serve as the point of contact for all committee chairpersons.
Assist the President in all matters as required.
In the absence of the President, the Vice President shall preside over all general, regular, special, and executive board meetings.
Secretary Duties
Record the minutes of all general, regular, special, and executive board meetings.
Provide written, electronic communication, or similar notice to the organization’s membership regarding meetings.
Report minutes from previous meetings to the membership and keep an accurate record of executive board member attendance at all meetings.
Be responsible for correspondence with the membership and community.
Maintain a calendar to be readily accessible for members, including all organizational events and minutes, which shall only be used for matters related to the organization.
Maintain a membership directory, which shall only be used for matters related to the organization.
Treasurer Duties
Maintain an accurate and permanent record of all receipts, disbursements, and other financial data for the organization in accordance with generally accepted accounting practices.
Deposit all monies received into an FDIC-insured bank account as soon as practical.
Endorse check disbursements with a second signature by the President.
Provide a written financial report at each regular and general meeting.
Terms: Officers shall serve a one-year term, beginning on July 1 and ending on June 30.
Term Limits: Officers shall serve no more than three terms in the same position.
Family Relations: No more than two related family members can serve on the Executive Board at any given time.
Keri McCourt, President
Meagan Vogus, Vice President
Christine Morissette, Treasurer
Jennifer Metcalfe, Secretary
Andrea Marcavitch, Immediate Past President
Anthony Ferreira, Choral Director, Ex-Officio Officer
Corey Killian, Band Director, Ex-Officio Officer